It’s important to secure your Zoom sessions from the possibility of “Zoom bombing” (having your meeting purposefully, and often offensively, disrupted). If Zoom bombing does occur, you should end the Zoom meeting immediately and move to your contingency plan.
Stanford University IT (UIT) is monitoring Zoom privacy and security issues and has enabled default security settings in Stanford Zoom accounts to help secure your meetings. In addition, they offer a set of recommended settings and controls that you may choose to apply based on how you use Zoom. To help you decide, we’ve highlighted a few GSB-specific use cases that may apply to you below.
If there are people outside of Stanford who will join your Zoom meeting, you should NOT use the setting “Enable only authenticated users to join.” Enabling this option ensures that only those with @stanford.edu email addresses can join the meeting.
If any of your students or guests may connect to your meeting from intermittent WiFi, you will NOT want to use the “Lock meeting” functionality. Locking a meeting allows a host to prevent new participants from joining – a potential safeguard against “Zoombombers.” However, it will also prevent students or guests from re-joining a meeting if WiFi issues cause them to be accidentally dropped.
The “Waiting Room” feature allows hosts and co-hosts to review who is attempting to join the meeting and then approve/admit participants. Reviewing a long list of names in large meetings or classes can be burdensome or too time-consuming. As such, large courses may want to avoid this setting.
If you plan to record your Zoom meetings, you should turn ON “Enable Cloud Recording” and turn ON “Enable Audio Transcript.” These settings allow you to record and save the meeting in the cloud and will automatically generate a transcript for your meeting.
Configure your settings well in advance of your next meeting. There can be a 1-hour delay before settings are synced to Canvas.
Keep your Zoom application up-to-date. Zoom is regularly releasing software updates and security enhancements. Please find instructions on how to check if you’re running the latest version of Zoom and how to update your Zoom application here.